Head of Business and Finance - Learning, Education & Development

Job description

Job responsibilities

The post holder will line manage both the IWT and PHU Trusts Learning, Education and Development (LEaD) Business and Administration Mangers ensuring that the departments are enabled to deliver the organisations Learning, Education and Development Strategy as well as ensuring all day-to-day staff management matters including appraisals, development plans and recruitment are maintained. The post holder will be expected to be flexible in their across site presence.

The post holder will provide business support to the department ensuring that all medical (including undergraduate) and non-medical income and expenditure is accounted for and reported on as required both internally and by NHSE.

The post holder will collaborate with the Apprenticeship, Work Experience and Early Careers team to support procurement and contract management for a variety of apprenticeship, early career and work experience programmes and providers.

The post holder will provide business management support to the LEaD department, developing a reporting framework which will provide assurance of the quality of education and training delivered including meeting statutory training requirements. This will include support and monitoring of essential skills training for all staff groups.

• The post holder will be responsible for coordinating and monitoring the annual business plan for the LEaD department to underpin and support the LEaD strategy, objectives and key priorities.
• The post holder will provide regular reports including contract updates to the Director, Deputy Director of Education and key stake holders including external commissioners of training and education.
• The post holder will provide business support to ensure systems and processes are in place to support the ongoing development, monitoring and audit of educational activities across the Trusts.
• The post holder will coordinate, manage and monitor all medical and clinical education contracts on behalf of the Director of Education.
• In conjunction with the Library & Knowledge Services, the post holder will manage the learning management and e-learning element of ESR, developing a plan to improve its use, access and effectiveness to meet the organisations needs in providing a training record database.
• They will ensure that ESR is utilised to provide easy access to learning opportunities, minimises administration and allow for accurate and timely reporting.
• The post holder will represent the LEaD department at Local and National Statutory and Mandatory training groups and support workstreams where necessary (to include - Oliver McGown Mandatory training, Safeguarding and have national Mandatory training oversight).
• The post holder is expected to act as Information Governance Lead for the LEaD department.
• The post holder with support the administration managers with ensuring the administration structure and staffing resource can manage and deliver the educational contracts to the highest possible quality standards.
• The post holder will manage the LEaD risk register across both organisations, providing regular reports and updates to the site Education Governance Meeting.
• The post holder will ensure effective and efficient use of all resources, including education accommodation, identifying potential problems in advance and strategies to overcome them, informing the Director and Deputy Director of Education as appropriate.
• The post holder is responsible for supporting the commissioning of projects and procurement of services to support project delivery.
• The post holder will support the Director and Deputy Director of Education to ensure value for money and greater efficiency in the use of education budgets and ensure a recurrent financial balance year on year.
• The post holder will work with the Director of Education and wider education team to provide a business framework for developing, producing and marketing income generating opportunities associated with education and training activity, for example ALERT, clinical skills and Simulation.
• The post holder will lead on the co-ordination and submission of the annual quality report for NHSE and other external quality reports as required.
• The post holder will lead on the co-ordination and submission of the bi-annual People in Common Committee (PCiC) report for the LEaD department.
• The post holder will promote and demonstrate effective communication within the LEaD department and represent the department and Trusts at appropriate internal and external meetings.
• The post holder will have oversight or all funding / income streams including Tariff, LDA, CPD and provide income management support for the undergraduate tariff.
• The post holder will support the wider LEaD team with coordination and submission of bids for external funding for education as required.

Please see attached full Job Description.

Job responsibilities

The post holder will line manage both the IWT and PHU Trusts Learning, Education and Development (LEaD) Business and Administration Mangers ensuring that the departments are enabled to deliver the organisations Learning, Education and Development Strategy as well as ensuring all day-to-day staff management matters including appraisals, development plans and recruitment are maintained. The post holder will be expected to be flexible in their across site presence.

The post holder will provide business support to the department ensuring that all medical (including undergraduate) and non-medical income and expenditure is accounted for and reported on as required both internally and by NHSE.

The post holder will collaborate with the Apprenticeship, Work Experience and Early Careers team to support procurement and contract management for a variety of apprenticeship, early career and work experience programmes and providers.

The post holder will provide business management support to the LEaD department, developing a reporting framework which will provide assurance of the quality of education and training delivered including meeting statutory training requirements. This will include support and monitoring of essential skills training for all staff groups.

• The post holder will be responsible for coordinating and monitoring the annual business plan for the LEaD department to underpin and support the LEaD strategy, objectives and key priorities.
• The post holder will provide regular reports including contract updates to the Director, Deputy Director of Education and key stake holders including external commissioners of training and education.
• The post holder will provide business support to ensure systems and processes are in place to support the ongoing development, monitoring and audit of educational activities across the Trusts.
• The post holder will coordinate, manage and monitor all medical and clinical education contracts on behalf of the Director of Education.
• In conjunction with the Library & Knowledge Services, the post holder will manage the learning management and e-learning element of ESR, developing a plan to improve its use, access and effectiveness to meet the organisations needs in providing a training record database.
• They will ensure that ESR is utilised to provide easy access to learning opportunities, minimises administration and allow for accurate and timely reporting.
• The post holder will represent the LEaD department at Local and National Statutory and Mandatory training groups and support workstreams where necessary (to include - Oliver McGown Mandatory training, Safeguarding and have national Mandatory training oversight).
• The post holder is expected to act as Information Governance Lead for the LEaD department.
• The post holder with support the administration managers with ensuring the administration structure and staffing resource can manage and deliver the educational contracts to the highest possible quality standards.
• The post holder will manage the LEaD risk register across both organisations, providing regular reports and updates to the site Education Governance Meeting.
• The post holder will ensure effective and efficient use of all resources, including education accommodation, identifying potential problems in advance and strategies to overcome them, informing the Director and Deputy Director of Education as appropriate.
• The post holder is responsible for supporting the commissioning of projects and procurement of services to support project delivery.
• The post holder will support the Director and Deputy Director of Education to ensure value for money and greater efficiency in the use of education budgets and ensure a recurrent financial balance year on year.
• The post holder will work with the Director of Education and wider education team to provide a business framework for developing, producing and marketing income generating opportunities associated with education and training activity, for example ALERT, clinical skills and Simulation.
• The post holder will lead on the co-ordination and submission of the annual quality report for NHSE and other external quality reports as required.
• The post holder will lead on the co-ordination and submission of the bi-annual People in Common Committee (PCiC) report for the LEaD department.
• The post holder will promote and demonstrate effective communication within the LEaD department and represent the department and Trusts at appropriate internal and external meetings.
• The post holder will have oversight or all funding / income streams including Tariff, LDA, CPD and provide income management support for the undergraduate tariff.
• The post holder will support the wider LEaD team with coordination and submission of bids for external funding for education as required.

Please see attached full Job Description.