Personal Assistant

Personal Assistant to HR Director – 12 Month FTC

Location: Kingston Upon Thames
Contract: 12 Month Fixed-Term Contract
Salary: Circa £40,000 per annum
Start Date: January 2027

Are you an experienced Personal Assistant looking for a varied and rewarding role supporting a senior HR leader? We are seeking a proactive, highly organised, and professional PA to provide dedicated support to the HR Director on a 12-month fixed-term contract, starting in mid January.

This is a fast-paced position that combines traditional PA responsibilities with involvement in key HR initiatives and projects. You'll play a crucial role in ensuring the smooth running of the HR function while acting as a trusted support to the HR Director.

Exceptional organisational skills are essential. The successful candidate will be highly detail-oriented, able to manage a complex workload, balance multiple priorities, and ensure that everything runs seamlessly in a busy and ever-changing environment.

Job Description

• Proactively managing the HR Director's diary, inbox, travel arrangements, and expenses
• Coordinating meetings, preparing agendas, taking minutes, and following up on actions
• Handling highly confidential and sensitive employee information with absolute discretion
• Supporting the planning and coordination of HR projects and initiatives across the business
• Assisting with recruitment and onboarding activities, including organising interviews and induction schedules
• Preparing reports, presentations, and HR-related documentation
• Coordinating internal communications and HR events where required
• Managing records and ensuring HR documentation is maintained accurately and securely
• Liaising with senior stakeholders across the business on behalf of the HR Director
• Anticipating the needs of the HR Director and proactively ensuring key deadlines and priorities are met
• Providing general administrative support to ensure the efficient operation of the HR function

Qualifications

• Previous experience supporting a Director, Executive, or senior leader as a Personal Assistant or Executive Assistant is essential
• Experience working within or supporting an HR team would be advantageous
• Exceptional organisational skills and attention to detail are essential
• Ability to manage multiple priorities, competing deadlines, and a demanding workload with confidence
• Strong Microsoft Office skills, particularly Outlook, Word, Excel, PowerPoint, and Teams
• Strong planning and coordination skills, with the ability to think ahead and anticipate requirements
• Ability to handle confidential information with discretion and professionalism
• Excellent communication and interpersonal skills
• Proactive, adaptable, and able to work independently
• Professional, approachable, and comfortable working with stakeholders at all levels

Benefits

• 22 days annual leave per annum
• Free onsite gym with weekly classes
• Free breakfast, lunch, and snacks in the onsite canteen
• Private healthcare and pension scheme
• On-site parking
• 2 volunteering/giving back days per year

This is an excellent opportunity for an experienced PA who thrives in a fast-paced environment, is exceptionally organised, and enjoys supporting senior leadership while making a meaningful contribution to the wider HR team.