Administration Team Assistant (German Speaking)
Livv Workplace · Healthcare Assistant · viaReed
£45,000 - £50,000 per annum
- Closing date
- 30 Oct 2026
- Posted
- 2d ago
- Specialism
- Healthcare Assistant
- Sector
- Healthcare
- Reference
- reed-57457610
This advert was published by Reed and is shown here for reference. BOQQS did not take this listing directly from the employer. View the original on Reed
German Speaking Administration Team Assistant
- Location: Baker Street, London
- Hours: Monday to Friday, 40 hours per week
- Working Pattern: Fully office-based (5 days per week)
- 6 Month Fixed Term Contract (Potential to become permanent)
About Us
At Livv, we believe that a company's workplace is the embodiment of its culture, beliefs and aspirations. We design and deliver inspiring workplaces where people want to be, places that work, think and give. Livv is proud to be part of ISS Facility Services, a leading global workplace experience and facility management company with over 100 years of experience.
About the Role
We are looking for a German Speaking Administration Team Assistant to join our Administration Team in London. Supporting a senior stakeholder group based in Germany, you will play a vital role in ensuring the seamless day-to-day management of busy executive schedules, international travel, meetings and administrative activities.
This is a fast-paced role that requires excellent organisation, attention to detail and the ability to build strong relationships with stakeholders across multiple locations and time zones. Fluency in German is essential, as you will be supporting a German-based team on a daily basis.
Key Responsibilities
- Manage complex and ever-changing diaries, coordinating meetings and calendar activity for senior stakeholders.
- Arrange domestic and international travel, including flights, hotels, visas, transfers and detailed itineraries.
- Organise conference calls, virtual meetings and meeting room bookings, ensuring stakeholders are fully prepared.
- Process expenses, invoices and related administration accurately and within agreed timeframes.
- Provide proactive support to senior leaders and respond quickly to changing business requirements.
- Support wider administrative teams during periods of absence and peak activity.
About You
As the Administration Team Assistant, you will be an ambassador for Livv, delivering exceptional service and building trusted relationships with senior stakeholders.
We would love to hear from you if you have:
- Fluency in both German and English (spoken and written) - essential.
- Previous experience as a Team Assistant, Executive Assistant, Administrative Assistant or similar business support professional.
- Experience supporting senior stakeholders in a busy corporate environment.
- Strong diary management and travel coordination experience, including multi-time-zone scheduling.
- Excellent organisational skills with the ability to manage competing priorities.
- Advanced knowledge of Microsoft Outlook and Microsoft Office applications.
- Strong communication skills and exceptional attention to detail.
- Experience with expenses systems such as Concur would be advantageous.
Working Hours
- Monday to Friday
- 40 hours per week
- Fully office-based in Baker Street, London
Benefits
- ISS Pension
- Private Healthcare Options
- Mental Health & Wellbeing Support
- Ongoing Learning & Development Opportunities
What you need to do now
Applications are handled by Livv Workplace on their own site — BOQQS does not collect CVs or hold your application. This listing closes on 30 Oct 2026.
Apply now